Privacy policy
Who we are
This is the website for the Hunter Archaeological Society. The Society is for anyone interested in the archaeology, history and heritage of South Yorkshire and North East Derbyshire. Our website address is: https://hunterarchaeologicalsociety.org.uk. The Society is a charity registered in England and Wales, with the registered charity number of 213921.
This notice may be updated from time to time: last updated August 2025.
Why we have a website
We use this website to communicate information about our organisation, services, events and about information that may be of interest to our members and the wider public. In addition, we maintain a presence on social media platforms such as Facebook and Instagram.
What personal data we collect
In order to operate our services and this website, we must process personal data. In all instances, we endeavour to collect the minimal amount of information necessary to achieve our purposes. We use the lawful basis of consent, legitimate interests and compliance with a legal obligation for processing personal data.
While some of the information provided on our website is available to the general public, other parts are restricted to paid-up members. Membership is available to everyone on payment of an annual subscription fee. Details of membership fees are available at https://www.hunterarchaeologicalsociety.org.uk/get-involved/join/
If you join the Society we will ask for some basic information from you, including your full name, postal address, and e-mail address. Your postal address will be used so that you can receive material the Society might produce in printed form. You will be asked to consent to being contacted by email, for instance so you can receive regular news alerts and information about events. You will be responsible for ensuring this information is correct and kept up to date on your personal account section of the website.
We never share your information with third parties without your consent. For example, some of our events may be delivered alongside a relevant partner. Such occasions will be made clear on the event sign-up form.
We collect analytical data on visits to our website. This data tracks behaviour on the website such as pages visited and the country of origin of visitors. It does not allow us to identify the personal details of visitors or to track individuals.
Your Data Subject Rights
Hunter Archaeological Society is committed to ensuring the rights and freedoms of our website users and members are respected, and that you as a data subject are enabled to exercise your rights. Under data protection law, you have specific rights including:
To update your data
If you wish to access or rectify personal data that has been collected, or if you wish to receive any personal data we hold on you, please contact treasurer@hunterarchaeologicalsociety.org.uk and we will respond to your request within one calendar month.
To delete or amend your data
Your personal details can be amended at https://www.hunterarchaeologicalsociety.org.uk/account/
If you wish to have your data removed entirely from our records, please contact treasurer@hunterarchaeologicalsociety.org.uk and we will respond to your request within one calendar month. This also applies if you decide to resign from the Society.
Please note that for legal reasons we are required to keep financial/transactional records for a minimum period of six years from the end of the financial year in which the transaction was made.
To withdraw your consent
If you wish to withdraw your consent from receiving our email communications, this can be done by editing your account details at https://www.hunterarchaeologicalsociety.org.uk/account/
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). For example, recordings of talks are hosted by YouTube. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Cookies
The Hunter Archaeological Society website uses cookies for security, managing logged-in users and improving the quality of the service we offer.
For example, if you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser, and when you log in to the members’ area, we will also set up several cookies to save your login information and your screen display choices.
Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
View our full cookie policy here for a full list of cookies our site uses and why, and to manage your consent preferences for third-party services.